📍 Location: Ada, OK, US
💼 Type: Fulltime
🏠 Work: On-site
📝 Description: We are currently looking for a Full Time Nursing Services Coordinator to join our Clinical Education and Compliance Executive team located at the Chickasaw Nation Medical Center.
**Summary:**
Performs a variety of functions to oversee the nursing department onboarding process, assist with recruitment and retention processes, track and maintain employee files, employee competencies, Joint Commission files, The Nursing Services Coordinator provides administrative support to the Nursing Administration office.
**Responsibilities:**
* Coordinates the nursing policy and procedure process, works closely with managers, educators, and directors to ensure reviews and updates and completed in a timely manner
* Assists with minutes, notifications, and tracking of the Nursing PEER review committee
* Assists in maintaining nursing job descriptions
* Enters workflows and requisitions as needed
* Performs audits with individual departments to ensure compliance with Joint Commission files
* Assists the Executive Assistant to Clinical Education and Compliance
* Discloses relevant information that could reasonably be expected to influence intended users’ understanding of any reports, comments, and/or recommendations presented
* Recognizes and communicates professional limitations or other constraints that would preclude responsible judgment or successful performance of an activity
* Refuses any gift, favor, or hospitality that would influence or would appear to influence one’s actions
* Refrains from engaging in any activity that would prejudice the ability to carry out one’s duties in an ethical manner
* Avoids actual or apparent conflicts of interest and advises all appropriate parties of any potential conflict
* Ensures appropriate employment records and systems including job requisitions, application forms, resumes are maintained
* Develops recommendations in support of successful retention of qualified and competent employees
* Assists with facilitating the review of NLD contracts and Clinical Rotation Agreements
* Scans documents into software
* Performs general clerical/administrative support to include but not limited to photocopying, faxing documents, filing, receive, distribution of departmental and company e\\-mails, prepare and distribute mail, composition and preparation of routine correspondence, drafts narratives, financial, and statistical reports and presentations using computer software applications based on the needs of the department and/or facility
* Prepares reports as needed or requested
* Maintains accurate purchase card reporting
* Maintains confidentiality, security, and integrity of data and information in accordance with HIPAA regulations
* Provides first class customer service \\- courteous and helpful to all internal and external customer types
* Answers questions in a courteous and professional manner
* Greets and engages with a smile
* Determines needs, seeks positive experience and outcomes
* Completes all training and development requirements and participates in continuing education opportunities
* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
* Maintains general upkeep of work area and maintains a safe environment
* Maintains and promotes professionalism
* Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
* Adheres to Chickasaw Nation dress code standards
* Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.
* Performs all other duties as assigned
**Competencies:**
Essential:
* Ability to maintain effective working relationships and coordinate program services with other agencies and departments serving mutual clients
* Ability to judge interactive concepts and copy, and clearly communicate creative direction to others
* Ability to utilize the concepts and principles of quality and performance improvement in a healthcare setting
* Able to follow instructions, both written and oral
* Able to adhere to all scheduling and attendance requirements
* Must be self\\-motivated
* Ability to work independently
* Honesty, truthfulness, reliability, accountability
* Prioritizes, meets deadlines and works independently in a high\\-pressure environment and uses appropriate judgement in upward communication regarding assignments
* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
* Knowledge of relevant privacy regulations such as The Privacy Act, Freedom of Information Act and Health Insurance Portability and Accountability Act (HIPAA)
* Background in healthcare administration or business administration
* Knowledge of data analysis, reporting and budgeting
* Strong leadership, communication, and interpersonal skills, with the ability to lead and motivate team members
* Ability to multitask
* Solves problems using a collaborative approach
* Organizational and time\\-management
* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
* Writes effective communications with team, departments, guests and management
**Skills:**
Essential:
* Intermediate skill using Excel for multiple purposes
* Must be flexible and be able to adapt to last minute changes
* Proficient knowledge in a variety of graphic applications including, but not limited to: Adobe Photoshop, After Effects, Premier, Illustrator, Flash, Dreamweaver, Microsoft Word, Excel, PowerPoint, and Publisher
* Intermediate skill using Microsoft Office products
* Proficient with Microsoft Visio
**Experience:**
Nonessential:
* 3 years directly related experience
**Education:**
Essential:
* High School, GED or Equivalent
**Credentials:**
Essential:
* Pass general background check
* Standard Driver's License
**Working Conditions:**
Essential:
* Works in an office setting
* Noisy
* Works in a hospital or clinic environment
* Stressful environment due to any or a combination of deadlines, pressures, multiple tasks, lines of communication, risks, speed of operations, etc.
* May be required to assist individuals who are hostile, agitated or under the influence
* Potential exposure to contagious diseases
* Infrequent travel
* Pass pre\\-employment drug test
🔗 Apply Direct: https://css-chickasawnation-prd.inforcloudsuite.com/hcm/Jobs/form/JobPosting%5BJobPostingSet%5D%28CN,23378,3%29.JobPostingDisplay?csk.JobBoard=INDEED&csk.HROrganization=CN
🔗 Job Board: https://www.indeed.com/viewjob?jk=cdc8740d7a62614f